Do you want to protect Zoom meetings from hacking? After the rapidly increasing number of people suddenly working from home, Zoom meetings become an important part of life. As it’s for educational use, office, or just loved ones, the app has seen a variety spike in its users. Zoom app is very easy to use and available on all major platforms. However, it makes it one of the go-to apps for many people.
However, security led to the app coming under the microscope. Zoom puts a plan in place to better its privacy and security. But in the meantime, you’ll learn how to Protect Zoom Meetings From Hacking.
Securing Zoom Rooms
Zoom’s public meeting IDs enables any user with the ID to “gate crash” the meeting. Also, the FBI was notified by lots of sources about strangers Zoombombing meetings with innovative material.
There are two ways that Zoombombers can find your meeting ID. Firstly, after using the ID posted in a public forum like Facebook, or on websites. Secondly, by moving through random ID’s till they reach an active meeting.
The following steps mentioned below can protect Zoom meetings from hacking or from unnecessary external interference.
It’s an obvious one. Refraining from posting meeting IDs in public forums and rather than, sharing them directly to the attendees will limit the chances of strangers finding your meeting. This is quite essential if you already know your roster for the meeting.
Yes, it’s not always feasible, especially when it is a public event such as a Webinar. In these situations, having prospectives ‘Request’ for an ID helps you to record who obtain the meeting ID.
Screen sharing enables users to send their personal screens with everyone in a meeting. As there is no way to restrict what can we shared on a screen, there are many reports of hard material that are shared in a meeting.
However, Zoom enables you to plan who share their screen in a meeting. All the Zoom members, Only the host, or no one.
If you don’t need anyone to be sharing their screen, just toggle off screen sharing by moving to the settings tab. Choosing In Meeting (Basic) and toggling Screen sharing to OFF. The other screen sharing choices are in the same place.
Make sure that it’s not always possible to keep Meeting room ID’s private. So for your ease Zoom launched ‘Waiting Rooms’. This extra bit of security is a concern to keep users who are not welcome, out of the meeting.
Waiting rooms are quite handy in addition to the Zoom environment in which they enable the meeting host to check the attendees off the roster before enabling them in. You can also view why this would come in use while screening for Zoombombers.
By default, Zoom waiting rooms are toggled on. But in some situations, you need to find the setting yourself. Also, you find it under the Settings tab > In Meeting (advanced) > Waiting room.
You can also protect the Zoom meetings from hacking via passwords. This is one that provides people a bit of issues. Zoom’s meeting passwords certainly get added to the meeting link. We don’t want to tell you why that is a worse thing.
While sending the link directly to invitees, then it isn’t a worse thing. However, if you post the meeting link on a public forum using the password added in the link, you can then suppose what could happen. Generally, it happens when the host uses the functionality of the copy invitation.
If you want to tell that your link contains your meeting password then you simply inspect it. However, if the link is unfortunately long and having a question mark, it probably contains your meeting password.
Meeting passwords are enabled by default for all meetings hosted by Single licensed Pro, Free Basic, and education accounts.
If you want to check your password settings move to Settings tab > Schedule Meeting > Require a password while scheduling new meetings. Extra password settings can be found in this location as well.
As mentioned earlier, another method users can infiltrate a meeting is by moving through meeting ID’s till they find an active one. This also added a security function to remove that threat. But make sure keeping uninvited users out can be quite simple as locking the meeting when all the members have reached.
The drawback is, once a meeting is locked, not even users having the password can get in. So it is good to ensure everyone is present before locking the meeting.
Choose the Manage Participants tab under the screen. Once done then tap on the 3 small dots in the right corner. Choose Lock Meeting, and you’re done!
Some security settings mentioned above can easily be accessed from the Security tab under the call screen.
Disable Autosave for chats
Here’s the idea of disappearing chats. However, Zoom enables users to toggle the choice on/off. But in case, if your meeting is confidential and you don’t want anyone to save the chats that occur during the time of the meeting, it’s good to disable Zoom’s auto-save function.
Toggling the function off still enables the host to save the chats in a meeting when they so select but secure chats from ALL meetings being saved by default.
At the bottom of the settings tab, choose In Meeting (basic) and toggle Autosaving chats to OFF.
Disable Attention tracking
Just like Attention tracking notification the host of a meeting/webinar that a member can’t have Zoom app in focus. At the bottom of the settings tab, choose In Meeting (advanced) and toggle Attention tracking to OFF.
Virtual image/video backgrounds
If you want to secure the identity of your ‘home’ work environment, Zoom enables users to superimpose themselves on a virtual background. So cutting out any background noise. Fun as it seems, this helps users to gain a little more security while working from home.
Simply tap the settings icon located in the top right corner of the Zoom app. Then choose the Virtual Backgrounds tab. Here you can select between still image backgrounds and Virtual Video Backgrounds.
Enable only authenticated users to join meetings
Zoom provides the ability to make Authentication profiles which enables hosts to plan which member can join a meeting. As an administrator, you can turn on the choices to only add authenticated users to input a meeting session by moving into Account Settings and turning on the option adjacent to “Only authenticated users can join meetings”.
You can also select between two ways for authentication. First is Sign in to Zoom and the second is Sign in to Zoom with required domains. “Sign in to Zoom” can be chosen if you want to enable anyone into the meeting who has signed into their Zoom account. By choosing the “Sign in to Zoom with specified domains” choice, only users with a specific domain(s) will be able to join the meeting.
Need registration for attendees
For creating authentication profiles, Zoom also enables you to need registration from users who want to join your meeting. If a meeting needs registrations, members will need to mention their name, e-mail, and questions answers that the host set for them. To turn on the registration requirement, the meeting host must be a licensed user. It means that they must use any of Zoom’s paid plans.
You can also check the “Registration: Required” checkbox while scheduling a meeting to plan if you like to approve members on just signing up or after you enable them to. You can then proceed further to select questions or creating custom ones to ask anyone who signs up for joining the meeting.
Allow image and audio watermarks for your meetings
If you want to secure the information that is shared during a meeting session on Zoom. Then you can also add watermarks to your shared screens, video feed, and your audio. On Zoom Watermarks are available in two different ways – audio or image.
While sharing your screen with other participants of a meeting, a part of your email address will display on across your shared screen or on your video feed. Using audio watermarks, Zoom also plants an inaudible audio sound that needs your personal information to help analyze if a member recorded the meeting. You can also turn on image and audio watermarks by moving over to Account Settings on Zoom.
Turn Off joining before the host
Zoom provides a choice for hosts to enable attendees to join the meeting before they enter it themselves. While enabling other members to join before the host could be convenient. Well, it’s not the best choice in terms of security. If you turn off the “Join before host” inside Zoom Account Settings, the members who enter the meeting will view “The meeting is waiting for the host to join” dialog on the screen and can only join the meeting session when the host logs in to the session.
Do NOT allow removed participants to rejoin
Zoom offers the choice to enable members who were earlier present in the meeting to move back into the meeting. However, if you want to keep the meeting session protective. Then you probably want to turn off the “Allow removed participants to rejoin” choice at the bottom of the ‘In Meeting (Basic)’ section in the Zoom Account Settings. This will secure previously erased meeting members and webinar panelists from entering the meeting again.
Here’s all about “Protect Zoom Meetings From Hacking”. Security is a very important aspect while dealing with online interactions. I hope you employ these practices into your daily meetings. Stay safe and secure, and don’t forget to lock your Rooms!
For further queries and questions let us know in the comment section below!